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Spatology Recruit
Beauty, Aesthetics & Sales
Spatology Recruit
Beauty, Aesthetics & Sales
Spatology Recruit
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Candidates
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Open vacancies
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Active in pipeline
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Placed
Needs your attention
Candidate self-signups
Candidates who created their own account and applied through the vacancy board — review here, then add them to your main Candidates list if you'd like to take them further.
Business owner signups
Business owners who registered themselves — review here, then add them as a client to activate their account.
Blacklisted candidates
Candidates flagged for negative references or other concerns. You'll be warned if you try to submit one of them to a vacancy.
Client agreement requests
Clients who've requested their agreement but don't have a signed copy on file yet. Their portal stays locked until it's uploaded.
Marketplace listings
Salon equipment listed for sale by candidates and clients. Approve before they go live — buyers never see who posted it.
Marketplace commissions
10% commission on items marked as sold. Track what's paid and send reminders for what isn't.
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Client vacancy requests
Vacancies clients have submitted themselves through their portal — review and import them to add as real vacancies.
Interviews & offers in progress
🔒 Private — this tab is for you only. Clients and candidates never see this.
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Tap a card to update its stage
Useful for checking whether a specific campaign or push actually worked. Leave blank to see all-time data.
Vacancy outcomes
Pipeline funnel
Based on each candidate's current or last-known stage — not a full historical log of every transition.
Time-to-fill
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Average days from vacancy opening to being filled
Revenue by client
Estimated only — based on each client's fee percentage and the midpoint of each role's basic salary range. Add a fee percentage on each client to include them.
Sourcing channel effectiveness
How many candidates each source brought in, versus how many actually got placed.
Candidate supply vs vacancy demand
Candidates available in each category/qualification compared to how many open vacancies need it. Note: candidate categories (specific treatments) and vacancy categories (broader role types) don't always use identical names, so some mismatches are expected — this compares exactly what's recorded, not an interpreted match.
Add candidate
Quick intake — takes about 2 minutes.
● Tier 1 — quick intake
* required
Used on their downloadable CV, if you have one on hand.
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Add each qualification — institution, course, and year of completion, if known.
Never shown to clients — protects the candidate while they're still employed there.
Click all relevant qualifications
Upload their SAAHSP registration document (optional)
Photo, Word document, or PDF — max 10MB.
Photo, Word document, or PDF only — no drive or cloud links. Max file size 10MB.
Have more than one diploma or certificate? Combine them all into a single file before uploading (e.g. one PDF with every page) rather than sending them separately.
Please upload the certificate as an image, Word document, or PDF file.
● Tier 2 — refined details (optional for now)
Add each previous role — start and end dates help with reference checks and matching.
Contact details for anyone who can vouch for this candidate's work.
Add client
Store their details once — link vacancies to this client going forward.
Since clients don't have their own account settings, set this based on what they've told you.
Optional — so you can send them a birthday message.
Upload the signed agreement — image, Word document, or PDF. Max 10MB. The client can also upload this themselves from their own login.
Please upload as an image, Word document, or PDF file, under 10MB.
Your placement fee, as a % of annual basic salary — used only to estimate revenue in Reports. Doesn't replace the signed agreement.
Add vacancy
Client requirements — the more specific, the better the matches.
Optional — useful when a client has more than one branch, e.g. franchises.
Select all that apply. More categories can be added later.
Select any that would satisfy this role. Leave blank if no specific qualification is required.
Add your list, separated with commas.
Add your list, separated with commas.
The percentage the therapist earns on top of basic salary, e.g. 5% to 10% depending on performance.
Contact Us
Welcome to Spatology Recruit!
Before you complete your profile, let's find your working style — it only takes a minute and helps us match your personality to the best vacancies.